FAQ

Food & Drink

Can I bring my own alcohol?


Yes – although you can’t bring any glass on site, and we do have a very reasonably priced and well stocked bar. Please note, any glass containers found will be confiscated and returned on departure. However, 2020 is proving particularly difficult due to the restrictions and extra costs being imposed upon us, so we'd really appreciate it if you could support the bar.




What are the bar prices like?


Amazing!! And as it happens, similar to Oxfordshire pub prices; For 2020, because we are using a token system, all beers are £3.50, including craft lager and Guinness!




Can I bring my own food?


Yes – although you can’t bring any glass on site, and we do have a selection of food vendors selling cuisine from around the world at reasonable prices.




What food is available?


We always provide a ‘taste of the world’, ensuring that authentic food vendors are on site to enable you to enjoy a global culinary experience throughout the weekend.




Can I bring my own food to barbeque?


Yes – there are communal barbeque facilities on the campsite for you to use. If you don’t want to bring charcoal with you we have a stock available to buy in the Overland shop. Disposable barbeques that might burn the grass are not allowed.




Is there an under cover eating area?


Yes, up at the area with the catering traders we have covered eating areas.




Is water freely available?


Yes, drinking water is available free of charge at multiple points around the site




What about tea and coffee?


Tea and instant coffee at the Overland Event are FREE all weekend, but you MUST have your own mug to limit waste. If you prefer a filter coffee, then Hill End sell cafetieres of coffee.




What does the bar stock?


An excellent selection of real ales including our very own Overland Pale and Overland Dark, plus lager, ciders, Guinness, wines and spirits. Beers are all cask or keg and beautifully kept.





Tickets & Admission

Will I be sent tickets when I buy my Event Passport?


You will be sent an automatic registration confirmation email, as well as a payment confirmation email from PayPal. Please check your spam/junk folder in case either go astray. WE DO NOT ISSUE PAPER TICKETS.




Are there any Day Tickets?


No, we DO NOT sell Day Tickets, either in advance or on the day. The Overland Event is a uniquely immersive experience with a very relaxed atmosphere which comes from having a stable community developing onsite throughout the event rather than a new population arriving and departing each day.




I can’t come for the whole weekend, can I still arrive on the Saturday?


Yes – but you’ll still need an Event Passport which covers the whole weekend (see above). If you can’t make the whole weekend then you can’t get to see all of the speakers or get fully immersed in the event, so we encourage you to arrive on Friday (or Thursday night when there will be entertainment in the bar!) but you’ll receive a warm welcome whenever you arrive.




If I turn up and buy my Event Passport on the gate will I still get any promotional items?


in 2020, due to Coronavirus restrictions there will be NO Event Passport sales on the gate. Ordinarily, any promotional items are usually for advance ticket holders only – so if you want to avoid the disappointment of the person in front of you getting a cool freebie and then finding out you don’t get one, book your Event Passport in advance!




Do you offer refunds?


No. As per our terms and conditions, the entry ticket (“Event Passport”) amount you pay is non-refundable.




What is the cut-off date for advance ticket sales?


Advance sales of Event Passports for the Overland Event end at Midnight on Friday, August 23rd 2019.




Can we go on and off site after we arrive?


Yes, you (and your bike!) are free to come and go as you please if you want to head off for a bit. However, please do not go the wrong way on the one-way route between the gate and the campsite and remember, you MUST turn left out of the exit gate.




When does the gate open?


You can arrive any time from 5pm on Thursday 3rd September. We take to the stage at 8pm and there’ll be live music from Martin Harley from 9:30pm.




What if the Registration Tent is closed when I arrive?


A list of telephone numbers is displayed on the main gate at all times when registration is closed. If you arrive late at night, just give us a ring and we’ll come and get you. You may have to try more than number though if we can't hear the phone ring.




Do I need to show my wristband every time I come back on to the site?


Yes, even if you’re riding back onto site after a test ride. You may be asked to show it at any time whilst on site.




Can I stay on the Sunday night and leave on Monday morning?


No, the Hill End Centre is an educational facility and children will be arriving on Monday so for safeguarding reasons all attendees have to be off site by 6pm on Sunday.





Health, Safety & Security

What about security?


Obviously we won’t put our security arrangements online, but rest assured we are committed to preventing bike thefts! However, an essential part of that is vigilance and common sense preparation by everyone. If you see ANYONE on site without a wristband, either challenge them yourself or contact an organiser (by grabbing anyone with a radio), likewise with reporting any suspicious activity. Also, do lock up your bike just as you would normally. You can even make new friends by chaining bikes together…




Does the one way system from the entrance to the campsite apply at all times?


Yes, and for EVERYONE’S safety, please observe it.




What happens when I arrive?


On arrival you’ll be greeted by the volunteers at the Registration Tent who’ll take you through the checking-in process. If you’ve purchased your Event Passport in advance, you’ll just be asked for your name and the email address so they can find you on the list and issue you with your wristband, which must remain on for the duration of the event. Then you’ll be directed to the campsite or to your dormitory. For 2020, arrival checks include a temperature check, so procedures may take longer than usual, particulalry if you've had a hot ride in!




Can we have a fire on the campsite?


No campfires, but there is a large communal campsite fire. There’ll be plenty of wood so please don’t go scavenging. Ask a volunteer.




Is there first aid cover?


Yes, a team of qualified first aiders provide 24-hour cover. If you require a first aider just ask a volunteer with a radio, or at night call one of the numbers displayed on the control hut (aka ‘the hobbit house’). If you are a first aider please do let us know in advance. The more the merrier!




Can I bring glass?


No, sorry, the site has a strict NO GLASS rule for child safety reasons as it is an education centre. We respect their policy and glass containers found on site will be confiscated and returned on departure.




What are the rules about smoking on site?


You can smoke anywhere you like on site outside structures, but all butts MUST be collected and disposed of as the site is an education centre and none of us like littering. Please respect the environment.




What are the toilets like?


There are over 35 fully plumbed porcelain loos onsite and 4 portable toilets at the bottom of the campsite.





Accomodation & Facilities

How much camping space is there? I don’t want to be cheek by jowl with everyone else.


The site has ample camping space and if you want to be well away from everyone just let the volunteers know and they will direct you to the area which is not usually busy. Camping is divided into areas, with Europe, Africa and the Americas being the busiest. Asia and Australasia are the quietest.




Is the campsite noisy?


Generally not, but we do have a quieter field further away from the bar and music if you like an early night. Aim for the Asia and Australia camping areas




What are the toilets like?


There are over 35 fully plumbed porcelain loos onsite and 4 portable toilets; 2 at the bottom of the campsite near the exit gate and 2 in the 'Asia' area.




Are there showers available?


Yes, 27 hot private showers are free!




What are the dorms like?


The dorms are basic, but functional! Bring your own sleeping bag (and an extra pillow if you want one) if you’ve pre-booked a dorm. For 2020, Dorm space is limited due to the need for physical distancing with coronavirus.




Is there a limit on tent size?


No, although if you turn up with a big top we might expect you to entertain us…




Can I bring my campervan?


No. The site doesn't have a local authority licence for caravans or for factory-made campervans so they can't remain onsite overnight.





Programme & Activities

What is the full timetable?


The most up-to-date schedule will be on display around the site when available. 2020 has thrown up its own special set of challenges so we aren't in a position to advertise a 'set-in-stone schedule' ahead of time. Sorry!




Will print-outs of the schedule be available on site?


Not as handouts, no, because we’re keen to minimise waste and avoid littering the venue site. However, the schedule will be displayed on posters around the site, so you’ll always have easy reference to what’s going on. Take a photo with your phone. Please note that in 2020 there may be changes as local and national quarantine changes are restricting the movement of presenters.




How do I try out the Skills Course?


Normally you could learn how to ride up and down steps, manage a bike in a tight situation and lots more. You'd even get to use a Sinnis Terrain 125 if you were new to the idea. Sadly 2020 is different and we can't set up the normal skills course. Instead there'll be some demonstrations throughout the weekend. But next year it'll all be back and you'll get completely fully supervised free tuition on lots of things!




How do I sign up for a Biker Down session?


Sadly for 2020 we've just been informed by the emergency services that they are unable to offer them, but we do have an expedition medic workshop - see Dave Lee in the schedule




What time do the bands finish? Will I be kept awake by music if I camp?


Music finishes at 11:00pm and you can ask on arrival to be directed to the quieter area of the campsite (Australia/Asia).




Is there a fire next to the barn?


Yes, the communal firepit next to the Overland Presentation Barn will be lit each night with a supply of wood on hand. Make yourself at home.




Is there mobile phone reception?


We haven’t tested comprehensively, so can’t vouch for every network in every part of the site, but yes, generally there is good mobile phone reception. But who cares? Relax. Switch it off and pretend you are somewhere unconnected.




What are the toilets like?


There are over 35 fully plumbed porcelain loos onsite and 4 portable toilets within the campsite.




How do I sign up for manufacturer Test Rides?


Visit the manufacturers’ individual stands to sign up. Test rides leave from outside the Cafe. Remember that you will need your driving licence AND get a code from DVLA before your test ride, the same as you would for hiring a bike.





General

How do I sign up for manufacturer Test Rides?


Visit the manufacturers’ individual stands to sign up. Test rides leave from outside the Cafe. Remember that you will need your driving licence AND get a code from DVLA before your test ride, the same as you would for hiring a bike.




Are there really two Overland Events?


Yes there are now two Events! The main Overland Event still happens at the start of September at the Hill End Centre outside Oxford, but due to constant requests we’ve arranged a smaller Winter Warmer in the village of Chipping Warden, Northamptonshire, in early February. There’ll even be a hot bowl of stew waiting for you on arrival! More are to come in other parts of the country...




What's different about the Overland Event? Is it just another bike rally?


The Overland Event is founded in the written word – all of our presenters are either published authors of books about their travels, have written for Overland Magazine, or are film makers. Because the Overland Event doesn’t have Day Tickets, it is an immersive experience and has a uniquely relaxed atmosphere. Over the course of the Event you become part of a community of Overlanders.




Is smiling mandatory?


No, but you’ll be having such a good time, you won’t be able to stop yourself.




How can I help out?


Contact us and offer to volunteer! We need help with everything from registering new arrivals to checking the bins and providing first aid cover – the event couldn’t run without our fabulous volunteers. Write to volunteer@overlandevent.com




What is access like for people with disabilities?


There is step-free access to all key areas of the site, but if you would like us to reserve a camping area for you near to the main areas then please contact us in advance.




Is there a cashpoint on site?


No, so bring plenty of cash with you! Actually, for 2020, Card Payments are accepted by most of the vendors and are preferred, due to coronavirus considerations. In the bar we'll be operating a token system which you can buy in advance on this website, or at the Overland Shop.




Can I pay by card?


Card payments are accepted at the Overland Shop and the Overland Bar but not by our authors and some of the other traders, so bringing plenty of cash is best!




What do I need to bring?


Yourself, some money and a sleeping bag are the essentials! Obviously if you’re camping you may also want to bring a tent…




Is there WiFi?


No. Some mobile networks have good data coverage though. But who cares? Live in the moment and enjoy it. If your mates aren't here make sure they come next year!




Is there somewhere to charge a mobile phone?


Yes, there is an extension lead in the Overland Shop where you can charge your phone free of charge, subject to availability (although a charity donation is welcome). Bring your own phone charger. Leaving your equipment unattended is at your own risk.




What if the weather is bad?


The beauty of the Overland Event site is that it takes place primarily in buildings rather than tents and the site is pretty well drained. For 2020 we will be utilising space differently and capacity in the buildings will be limited, so be like Ted Simon - bring an umbrella! Festival ponchos will be available too, but really... you're thinking of riding round the world...




Can I bring a dog?


No, sorry, the site has a strict NO DOGS rule (other than registered assistance animals by prior arrangement) for child safety reasons as it is an education centre.




Can I bring my camper van?


No, sorry, the site has a No Caravans or Camper Vans rule placed on it by the planning authority.




What about Coronavirus?


We have controls in place to make sure the event is as safe as it can be, and will be complying with all government requirements for public health at events. Details will be sent out to all 2020 Passport Holders, so please check your email, including spam folders. Measures will include:

  • temperature checks on arrival
  • reduced capacity for indoor presentations - there'll be repeats
  • presentations outdoors
  • increased cleaning of all communal areas, including presentation venues
  • hand sanitiser stations around the site, and refills available for personal hand sanitiser bottles if required
  • masks will be worn in all indoor areas, except by those with a medical need not to. If you can't wear a mask, bring a visor (or wear your lid!). Each presentation is only 45 minutes long, so wearing masks indoors allows a balance between the potential infection risk and your comfort
  • increased bar points, but with a reduced choice of ales compared to usual in order to reduce queuing. However, we'll still have a bigger selection than many other events, and it's just for this year and this particular situation!
  • sanitising materials will also be available at certain points for you to use yourself in order to look after the safety of yourselves and others




Where is it?


Depending on the Event, the venue will be different, but the addresses can be found on the main page for each event:

The Overland Event - https://www.overlandevent.com/overland
The Winter Warmer - https://www.overlandevent.com/winter-warmer





We don't have many rules, but we ask you observe the following...

(OK, so in 2020 we do have a FEW more rules thanks to Coronavirus, like wear a mask indoors, but...)

No dogs, glass, fires or campervans. Wear your wristband. Be sociable. Hang out with your heroes!

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